Keep your webmaster focused on you with batch edits.
Working with Your Webmaster Efficiently
You find a single problem on your site and immediately contact your webmaster to fix it.
This sounds like a good idea at the time, but it could pay to wait until you have multiple edits. It’s beneficial to both you and your webmaster.
Unless it’s a major problem, put together a batch of edits before contacting your webmaster. You’ll be amazed at how much easier the process is when you do this.
Save Valuable Time
The revision process requires you to contact the webmaster, the webmaster to schedule the edit(s), someone to make the changes and finally your webmaster contacts you to review the finished product. If you have 15 minor edits, you could go through this process 15 times or a single time.
Instead of having to schedule time for each individual edit, all the edits can be scheduled at once. This makes the entire process more efficient. Everyone saves time and the changes are likely made even faster, making you and your visitors happier.
Reduce Billable Hours
When your webmaster has to switch over to your project for a single 10 minute edit, you’ll likely be billed for anywhere 15-30 minutes because that’s the default minimum for any calls or revisions by most webmaster services companies. Those 15 minor edits from before turn into as much as 7.5 hours billed to you. If you sent them as a batch, they could all be done in a single sitting. If each only takes 10 minutes, you’re being billed for 2.5 hours of work instead. This is a major cost savings to you.
Keep The Project Organized
Grouping edits into batches by feature or section helps keep the project more organized. The webmaster focuses on a particular set of edits instead of having to jump from section to section throughout the site. This helps them work more efficiently, saving you time and money. Plus, it’s easier for you to review and test the finished product.
If you see something you need fixed, look for any other edits. For instance, if want something changed on your home page, check to see if there is anything else you might want changed or improved on the same page. Your webmaster will appreciate getting all the changes at once instead of having to going back to the same page over and over again.
Look At The Bigger Picture
It’s tempting to immediately contact your webmaster the moment you decide you want a two column versus three column layout or there’s a bug with the contact form. Be patient. Asking for those revisions immediately could result in more problems. Sometimes you get so focused on a single element that you ignore the big picture.
Taking time to rethink your initial layout change may make you realize the three column looks great, but switching to a two column layout in the middle works best and adding in a single column slider near the top would be better. With the contact form, you might decide you want to use a different type of form versus fixing the single bug.
Asking for edits immediately could result in you changing your mind the moment they’re in place. This just leads to more edits and more money out of your project budget. Save yourself the hassle by letting edits build up and ensuring they’re what you really want before submitting them.
Use A Reporting Tool
Many webmasters are happy to use a bug reporting or revision request system. You use these tools to list exactly what you want changed. You can wait until you have multiple edits on a single page or feature before submitting the request to the webmaster. This allows both of you to keep track of any and all edit requests. Doing them in batches keeps everyone more organized. With all of the edits listed clearly for the webmaster, they’re able to handle everything quicker.
Don’t start submitting numerous edit requests the moment you need something minor changed or fixed. Even if it results in less billable hours, your webmaster still prefers receiving batches of edits at a time. It’s easier to manage and work on so they’re more efficient. Plus, it saves you money while still ensuring all the changes are made.